The Trainer — August 2016

July 26, 2016

Complying with EIV Disclosure Rules

In this month’s feature, we discussed how to avoid severe penalties for failing to follow correct procedures when disclosing a person’s Enterprise Income Verification (EIV) data. Due to the sensitive nature of the information found in the EIV system, HUD places great emphasis on the security of EIV data and the need to keep a resident or applicant’s information confidential. The Federal Privacy Act prohibits the disclosure of an individual’s information to another person without the written consent of that individual.

Complying with EIV Disclosure Rules

In this month’s feature, we discussed how to avoid severe penalties for failing to follow correct procedures when disclosing a person’s Enterprise Income Verification (EIV) data. Due to the sensitive nature of the information found in the EIV system, HUD places great emphasis on the security of EIV data and the need to keep a resident or applicant’s information confidential. The Federal Privacy Act prohibits the disclosure of an individual’s information to another person without the written consent of that individual.

QUIZ

QUESTION #1

Provided you get the tenant’s consent, you can disclose the tenant’s EIV information to which of the following parties?

a. Service coordinators who are present at and assisting the tenant with the recertification process

b. Translators/interpreters

c. Individuals assisting an elderly individual or a person with a disability

d. Guardians

e. Powers of attorney

f. Other family members

g. All of the above

h. All of the above except f

QUESTION #2

You may use the information in the EIV system for certain official purposes, such as sharing EIV information with low-income housing tax auditors or Rural Development/Rural Housing Services (Section 515) auditors. True or false?

a.   True.

b.   False.

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ANSWERS & EXPLANATIONS

QUESTION #1

Correct answer: g

You may disclose EIV information to all of those parties, as long as you have the tenant’s written consent to do so.

QUESTION #2

Correct answer: b

False. While it’s true that the information in the EIV system may be used for official purposes, such as when officials need to monitor or audit the EIV information of a resident, those purposes are limited, and specifically exclude: (1) sharing EIV information with low-income housing tax auditors or Rural Development/Rural Housing Services auditors; and (2) sharing EIV information with a service coordinator who isn’t present during the recertification process.

 

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